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Privacy Policy

This privacy policy has been compiled to better serve those who are concerned with how their 'Personally identifiable information' (PII) used online. PII, as used in US privacy law and information security, is information that can be utilized on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.

What personal information do we collect?

Possible Personal Information Collected
Personal information is:
  1. information in a consumer report; or
  2. an individual’s first name or initial and last name in combination with any of the following:
    • birth date;
    • social security number or other government-issued identification number;
    • mother’s maiden name;
    • unique electronic identification number or routing code;
    • telecommunication access devices including debit or credit card information; or
    • financial institution account or information.
    • e-mail address

When do we collect information?

Mayfair Property Management & Real Estate obtains personal information in the following ways:

in consumer reports from reporting agencies to which this company subscribes in connection with lease applications, loan applications, or for other reasons that the consumer may authorize this company to obtain; in lease applications a prospective tenant completes; in other real estate related forms the customer or client completes in or related to a transaction; and in tax reporting forms that the customer or client is required to complete and which are given to this company We collect information from you when you fill out a form or enter information on our site

How do we use your information?

Personal Information from Prospective Tenants: The personal information that prospective tenants provide to this company is primarily used to obtain consumer reports (credit checks). It may also be used to perform background checks and rental history searches. The information in the consumer reports may be discussed with landlords for whom this company manages the property. This company also reports information to credit reporting agencies and uses personal information to complete those reports.

Personal Information from Owners of Properties Managed by the Company: When this company acts as a property manager for a property owner; the company uses the property owner’s personal information only: (a) to deliver the required management services; (b) to file any required reports with governmental agencies (for example, the IRS); (c) to establish ACH deposits, or (d) for other purposes the property owner may authorize, such as providing utilities.

Personal Information from Clients: When this company represents a person (buyer, seller, landlord or tenant) in a transaction the agent servicing the client may, on the client’s behalf and at the client’s instruction, convey personal information he or she provides to the agent to service providers (for example, mortgage lenders and title companies) as those service providers may require for the products or services the client needs or requests. If this company represents a prospective tenant in a lease transaction, the personal information may, on the tenant’s behalf and with the tenant’s knowledge, be discussed with and provided to landlords or their agents.

This company and its agents exercise reasonable discretion when discussing any personal information with others.

We may use the information in the following ways:
  • To improve our website to serve you better.
  • To allow us to service you better in responding to your customer service requests.
  • To administer a contest, promotion, survey or other site feature.
  • To quickly process your transactions.
  • To send periodic emails regarding your order or other products, services, or events.
  • To send periodic text messages regarding your order or other products, services, or events.

    • To make phone calls regarding your order or other products, services, or events.

How do we protect visitor information?

All files in this company are securely stored in a cloud storage system, accessible only to authorized personnel responsible for communication.

Electronic records are safeguarded by unique access names and passwords assigned exclusively to individuals within this company who are authorized to handle such information.

This company and its designated agents exercise utmost discretion when discussing any personal information, ensuring that such information is released to others only in accordance with the policies outlined herein.

Employees and agents of this company are strictly prohibited from making copies of consumer reports or records of insurance claims. Consumer reports retained in the company's files are securely stored in a cloud system, with no future access permitted for convenience.

Individual agents affiliated with this company, acting as independent contractors, may maintain separate transaction files.

The company instructs its agents not to allow unauthorized access to personal information in the files they maintain, emphasizing the need to protect such information in accordance with the policies outlined in this document.

Our website undergoes regular security scans to identify and address potential vulnerabilities, ensuring a safe and secure browsing experience for our visitors.

We implement a variety of security measures when a user places an order enters, submits, or accesses their information to maintain the safety of your personal information.

For your convenience, we may store your credit card information kept for more than 60 days to expedite future orders, and to automate the billing process.

Do we use 'cookies'?

Yes. Cookies are small files that a site or its service provider transfers to your computer's hard drive through your Web browser (if you allow) that enables the site's or service provider's systems to recognize your browser and capture and remember certain information. For instance, we use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

We use cookies to:

Compile aggregate data about site traffic and site interactions to offer better site experiences and tools in the future. We may also use trusted third party services that track this information on our behalf.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (like Internet Explorer) settings. Each browser is a little different, so look at your browser's Help menu to learn the correct way to modify your cookies.

If you disable cookies, some features will be disabled It won't affect the user's experience that makes your site experience more efficient and some of our services will not function properly. However, you can still place orders.

Third Party Disclosure

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information unless we provide you with notice or the party is a direct affiliate. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Third party links

Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We, therefore, have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Google

Google's advertising requirements can be summed up by Google's Advertising Principles. They are put in place to provide a positive experience for users.

https://support.google.com/adwordspolicy/answer/1316548?hl=en

We use Google AdSense Advertising on our website.

Google, as a third-party vendor, uses cookies to serve ads on our site. Google's use of the DART cookie enables it to serve ads to our users based on their visit to our site and other sites on the Internet. Users may opt-out of the use of the DART cookie by visiting the Google ad and content network privacy policy.

Meta Ads:

Our approach to meta advertising aligns with industry standards and principles set forth by Meta. These guidelines are designed to ensure a positive and user-friendly experience for individuals interacting with our platform

For detailed insights into Meta's advertising requirements, please refer to Meta's Advertising Principles: https://www.facebook.com/business/help/2001034850142726#:~:text=We%20build%20for%20people%20first.&text=But%20ads%20shouldn't%20be,why%20we%20start%20with%20people.

It's important to note that our website may utilize Meta Ads to enhance user engagement and provide relevant content as well as creating advertising campaigns.

Google Analytics:

In accordance with Google's analytics practices, our website may leverage Google Analytics to gather valuable insights into user behavior and website performance. Google Analytics uses cookies to analyze user interactions, providing us with data to improve the overall user experience

To learn more about Google's use of cookies and how to opt-out, please visit the Google Analytics privacy policy: https://policies.google.com/technologies/partner-sites

SEO (Search Engine Optimization):

Our SEO strategies adhere to best practices and ethical guidelines established within the industry. We prioritize creating a positive and informative online environment for users searching for relevant content.

By optimizing our website for search engines, we aim to enhance visibility and accessibility. Our commitment is to provide valuable and relevant information to users searching for content related to our offerings.

We might be implementing the following:
  • Remarketing with Google AdSense
  • Google Display Network Impression Reporting
  • Demographics and Interests Reporting

Google Ads Search

Local SEO through Google My Business

We along with third-party vendors, such as Google use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions, and other ad service functions as they relate to our website.

Opting out:
Users can set preferences for how Google advertises to you using the Google Ad Settings page.
Alternatively, you can opt-out by visiting the Network Advertising Initiative opt-out page or permanently using the Google Analytics Opt-Out Browser add-on.

Access to Personal Information?

The following persons have access to personal information in this company’s files:
  1. the agent or broker who is servicing or coordinating the transaction;
  2. the office manager to whom the agent reports; and Property Manager, Assistant Property Manager, and Receptionists.
  3. application processors;
  4. employees who need to access the information to assists agents, brokers, accountants, office manager in processing or performing a task.

Property owners for whom the company manages properties do not have access to personal information in the company’s files. However, the company and its agents may discuss the information in a tenant’s consumer report or lease application with a property owner. Copies of such information are provided to the landlord only: (1) with the tenant’s consent; or (2) if the company ceases to be the property manager and the landlord requests that the files be sent to the landlord, the landlord’s attorney, or the new property manager.

Personal information from a buyer, seller, landlord, or tenant may be discussed with others (such as mortgage lenders or prospective landlords) only as is reasonably necessary to negotiate or close the transaction or to provide the services the customer or client seeks from this company.

This company may, at the customer’s or client’s request, provide personal information to service providers in a transaction such as a title company or mortgage company if it is necessary to expedite or complete a transaction.

If the company is required by law to allow others to access the personal information in the company’s files, the company will comply with the law (for example, compliance with court orders, subpoenas, or governmental investigations). The company will also allow law enforcement agencies access to personal information to cooperate with such Investigations.

Disposal of Personal Information

Personal are not to destroy documents without permission of management. The company uses reasonable measures to dispose of personal information. Personal information is usually disposed of by shredding or burning documents, erasing electronic files by means that make the files unreadable or undecipherable, or by eradicating personal information from documents or electronic files in ways that make the personal information Unreadable.

Erroneous Records:

If this company erroneously reports information to a consumer reporting agency, the company will act to correct the information in the company’s records and request the reporting agency to correct the information in its records promptly after the company has learned and determined that the report was in error.

If this company maintains an erroneous record that a consumer has issued a dishonored check, the company will promptly delete the record after the company and consumer agree that the information is in error or after the consumer provides the company with a law enforcement agency report stating that the dishonored check was not authorized. Notice: This Company asks any person who provides personal information to this company or one of its agents to identify the information at that time as “personal information.”

This privacy policy outlines how we collect, use, and protect information you provide when you visit our website or use our services. We are committed to respecting your privacy and adhering to all applicable Florida laws and regulations.

Florida Online Privacy Protection Act (FOPA)

As required by FOPA, we provide this privacy policy to inform you about the information we collect and how it is used.

Sharing Your Information

We may share your information with third-party service providers who help us operate our website or provide our services as well as marketing or advertising tools. These providers are bound by contractual obligations to keep your information confidential and secure.

We may also disclose your information if required by law or to protect our rights or the rights of others.

Data Breach Notification

In the event of a data breach that affects your personal information, we will notify you and the appropriate authorities as required by Florida law.

Your Choices You have the right to access, update, and delete your personal information. You can also opt out of receiving marketing communications from us.

Children's Privacy

We do not knowingly collect information from children under the age of 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete it.

Contacting Us

If you have any questions about this privacy policy, please contact us using the information below.

Please note: This is a general template and may need to be adjusted based on your specific data collection practices and applicable laws.

https://www.mayfairpropertymanagement.com
500 NE 13th St
Fort Lauderdale, FL 33304
Last Edited on 2024